Terms and Conditions Registration

Agreeing with the terms

By registering to ISME18, you accept the following Terms and Conditions:

ISME18 is organized by the International Society for Microbial Ecology, a non-profit association, registered at the Chamber of Commerce in Arnhem, the Netherlands (hereinafter referred to “ISME”).

1. Liability and insurance
Individuals registering to participate in ISME events do so at their own risk. ISME is not responsible for damage or injury to persons or property during this event. Participants indemnify ISME for any claims whatsoever for any damages incurred by the participants in relation to or arising from the event, except if this damage is caused by a wilful act or gross negligence by ISME (according to Dutch law).

It is the responsibility of the delegate to arrange appropriate health, travel and personal accident insurance cover in connection to their property and themselves for the whole period of the conference.

In case a delegate sustains an injury or illness while participating in any role in ISME18, the delegate hereby authorises any medical or health personnel to perform and administer first aid medical treatment as deemed necessary, and, if required, to seek more specialized medical attention at hospitals and health care institutions.

Delegates hereby acknowledge and agree that they have opted to voluntarily enter this agreement and to assume all risks of loss, damage and injury, including death that may be sustained as a consequence of participation in ISME18. Hereby, all of ISME’s affiliated companies, sponsors, agents, officers, directors, employees are released from any claims, actions, suits or demands of whichever nature arising out of or related in any way to participation in ISME18, including any loss, damage, injury or death sustained by any third party as a result, directly or indirectly, of the delegate’s participation in the event. Delegates indemnify ISME and all of its affiliated companies, sponsors, servants, agents, officers, directors and employees against all expenses, losses, damages and costs that they may incur as a result of participation in the event.

Furthermore, ISME is not liable if it fails to comply with the delegate’s obligations and expectations in case such failure is a result of either natural disasters (i.e. force majeure), such as earthquakes, floods, fire, pandemics, etc. for which no one can be held responsible, acts of violence (wars, riots, terrorism) or performance failures of parties outside the control of ISME (subcontractors, transport problems, etc.).

Neither does ISME claim any responsibility whatsoever concerning underage visitors.
For the ISME Social Gathering – President’s Address, underage visitors (under 18) are not even allowed to attend.

All delegates agree to act by our code of conduct.

Delegates are aware that all presentations, posters and abstracts given and associated with ISME18 represent the intellectual property of the authors and ISME. Further use the information (publication, lecture, presentation, education, sales, distribution, etc.) without the consent of the author and ISME is strictly prohibited.

2. Payment
As ISME has an official charity status, we cannot charge any VAT under Dutch VAT laws. Registration fees are quoted in Euros (€). Please adhere to the instructions for payment of all fees involved. Major credit cards or bank transfers are accepted.

You will receive a registration confirmation via e-mail after your registration is complete.

3. Cancellations
Cancellations must be notified in writing.

• Cancellations received before Saturday 4 June 2022 will receive a full refund less a € 50 administration charge.
• Cancellations received from Saturday 4 June 2022 until Sunday 31 July 2022 will receive a 50% refund.
• Refunds will not be issued for cancellations received after Sunday 31 July 2022.

Substitute delegates will be accepted without charge.

ISME has the right to make changes to the conference program, venue and timings at any time. In the event of force majeure, ISME has the right to postpone or cancel the event. In this case, the organizers shall not be liable for any expenditure, damage or loss incurred by the delegate.
If the event can take place on another date, all made bookings between the delegate and the organizers shall remain in force. If a delegate decides to cancel their participation because of the postponement, ISME will reimburse the registration fee according to the cancellation policy above. For all other costs incurred, the registrant is to refer to their insurance.
If ISME cannot come to an agreement with the venue or other third parties to postpone, ISME may decide to cancel the event. In this case, refunds will not be issued and the registrant is referred to their insurance.

Time zone
Please note that ISME uses Central European Time as its time zone regarding registration. This implies that all deadlines will pass at midnight CET on the date mentioned.

Applicable Law
Any dispute arising out of or in connection with ISME18, including any disputes regarding the existence, validity or termination thereof, will be subject to Dutch law and will be resolved by the Court in Arnhem, the Netherlands.